Constitution Hits: 2659 Print Email BCA Constitution as approved by AGM on Sunday 27 April 2014 in Botswana BADMINTON CONFEDERATION AFRICA(BCA) CONSTITUTION 1. NAME: 1.1 The Confederation shall be known as the “Badminton Confederation Africa” (BCA). 1.2 BCA shall have an emblem with the map of Africa with a shuttle and other wordings, as may be approved in General Meetings. 1.3 In French, the name of the Confederation shall be “Badminton Confédération Africaine” (BCA). 2. DEFINITIONS: 2.1 BCA – Badminton Confederation Africa. 2.2 BWF – Badminton World Federation. 2.3 MA – Member Association as described in Rule 3. 2.4 General Meeting – an official meeting attended by delegates of MAs and Council members. 2.5 Delegate – means the physical person officially appointed on the delegate form by a MA to be its official representative in the General Meeting. 2.6 AGM – Annual General Meeting of MAs representatives as described in Rule 8. 2.7 EGM – Extraordinary General Meeting of MAs representatives as described in Rule 8. 2.8 EB – Executive board set up by Council as described in Rule 11. 2.9 Stakeholders in Rule 19.2: 2.9.1 - Means any organisation or corporate bodies legally or sportingly constituted such as an MA as defined in Rule 2.3 and 3. 2.9.2 - Any physical person acting in any capacity, as an elected or non-elected official of a MA, as a coach, as a technical official, as a player or in any other such capacity that may be related to BCA affairs. 2.10 Parties in Rule 19.3 – defines same bodies or persons as defined in Rule 2.9 and 19.2. 2.11 Votes cast - mean the total number of valid votes (yes or no/for or against) that have been voted. Abstentions, blank ballots or wrongly voted ballots shall not be counted. 3. MEMBERSHIP: 3.1 BCA shall consist of the National Badminton Associations herewith called Member Associations (MA) or similar organisations conducting the sport of Badminton in a country or territory of the African continent together with the adjacent islands, this subject to the Member Associations or organisations being a member of or recognised by the Badminton World Federation (BWF). 3.2 Member Associations shall operate in such a way so as to enable the participation of their inhabitants without distinction of colour, race, creed, religion or political opinion. 3.3 The territorial region of BCA shall consist of all the countries of Africa including the adjacent Islands, as may be decided by BWF. 3.4 In no circumstances shall two organisations be recognised as Member Association or Associate Member in one country or territory. In case of dispute, the one recognised by BWF will be accepted in BCA. 3.5 In specific circumstances an organisation running Badminton in a given territory may be accepted as an Associate Member of BCA, with the approval of BWF, and allowed to participate in BCA activities like other Member Associations: Council has power to decide on this matter. 3.6 In case of dispute on matters of jurisdiction within a given territory or country, Council may temporarily suspend the participation of a Member Association or Associate Member in any BCA activities and refer the matter to BWF for final decision. 3.7 Every Member Association shall supply to the Secretary General not later than 01st April each year, a list of their current office bearers and their contact details and also the name and contact details of a specific person with whom BCA will do all official communications for the said Member Association. 4. PURPOSES AND PRINCIPLES: The purposes and principles of BCA includes: 4.1 Promoting and controlling the sport of Badminton and any other matter related to it, from a continental aspect, in all countries in the African continent. 4.2 To achieve general unity of action. 4.3 Enabling mutual recognition of Member Associations in their dealings with each other. 4.4 Making regulations for all events held in Africa and publishing them as the BCA regulations. 4.5 Ensuring the observance of BWF laws of Badminton and the BWF and BCA competition regulations in all competitions held in Africa. 4.6 Managing the funds of BCA in such manner as shall be deemed expedient. 4.7 Strengthening the bond of friendship between the existing Member Associations; encouraging and helping the setting up of new Member Associations in countries where there is none. 4.8 Upholding the principles on which BCA is founded; taking such measures as may appear expedient for advancing the interests of Badminton from a continental point of view, and generally doing such things that are incidental or conducive to the above objects or any of them. 4.9 The general and fundamental principles of the Olympic Charter are applicable, and no provision of the rules and regulations shall be deemed to conflict with or derogate from those principles. 4.10 Member Associations constitutions shall not be in conflict with or derogate with those of BWF and BCA as far as possible. 4.11 To ensure that the activities of Member Associations are guided by and are not in conflict with the principles of BWF and BCA as far as possible. 4.12 To look into disputes between or within Member Associations, by appointing a mediator(s) or arbitrator(s) or a panel to look into the matter and recommend actions and/or sanctions if need be. 5. LANGUAGES: 5.1 The official spoken and written language of BCA shall be English. However, French, Arabic and any other languages used in Africa, may also be used for communication and publications. 5.2 In case of dispute or misunderstanding, the English version shall be accepted as the correct one. 5.3 Proposals, motions or any other matter to be submitted for consideration by Council or General Meeting shall be written in English or French. 5.4 Discussions, presentations or debates in General Meetings, Council or any committees shall be either in English or French. 6. REGIONS: 6.1 The African countries shall be grouped into Regions as may be decided by the General Meeting, which will also decide on the number of Regions to have and it shall not be less than four or more than seven. 6.2 The activities in each Region shall be under the responsibility of a Council member as Vice President of that Region and he shall be from a country of that Region if possible. 7. MANAGEMENT: The following bodies shall manage the affairs of BCA. 7.1 The General Meeting. 7.2 The Council. 7.3 The Executive Board (EB). 8. GENERAL MEETING: 8.1 The ultimate decision making body is the General Meeting. 8.2 The General Meeting may delegate all or any of its powers to the Council or the Executive Board, to take decisions in the interval between two meetings. 8.3 The General Meetings shall be conducted in conformity with these rules; the chair shall have the final decision upon all points of order and matters of procedure, but shall not have the power to rule on matters of substance without the consent of the meeting. 8.4 The General Meeting may take any decision on any matter as may be considered important in the interest of Badminton provided that two-thirds majority of votes cast agree that the matter is of sufficient importance to be considered immediately. After which the matter may be discussed and decisions made. 8.5 Notice of AGM and EGM shall be sent at least six weeks before the date fixed for such meeting, but accidental omission to give notice to any party shall not invalidate the proceedings of a General Meeting. 8.6 Delegates of ten Member Associations who are entitled to vote and at least four Council members shall form the quorum. 8.7 The Secretary General as directed by the Executive Board shall convene the General Meeting. Annual General Meeting (AGM) 8.8 The AGM shall be held once yearly at a place decided by the Council. The business of the AGM shall be: 8.10 To confirm the minutes of the last meeting and of any EGM (see Rule 8.20) held since the last meeting. 8.11 To receive the report of the Council. 8.12 To pass the accounts duly audited for the preceding year, the budget for next year and to consider any other financial matters. 8.13 To elect the Council and the Continental Vice President of BWF every four years or any replacement whenever that is due. 8.14 To consider and deal with proposals and motions as stipulated in Rule 18. 8.15 To consider matters related to Events and Development as may be recommended by Council. 8.16 To transact any other business of the Confederation. 8.17 To consider issues of subscriptions to be paid by Member Associations as recommended by Council. Extraordinary General Meeting (EGM): 8.18 An EGM may be convened at any time by Council, or must be convened by the Secretary General on a date within 12 weeks of the receipt of a requisition in writing to that effect given by Member Associations who hold at least 50% of valid votes at that time. Every such requisition and the convening notice shall specify the business for which the meeting is to be convened. 8.19 If need be, Council can call an EGM to consider any proposal or motion, provided due notice is given. 8.20 The minutes of EGMs shall be presented to the next General Meeting. 9. COUNCIL: 9.1 The General Meeting shall elect the President, the Secretary General (subject to Rule 13.4), the Treasurer and 11 or 12 other members to form a Council of 14 or 15 members for a term of office of 4 years. 9.2 Council members and the Continental BWF Vice President assume office immediately following the conclusion of the General Meeting at which they were elected. Council members and the Continental BWF Vice President remain in office until the conclusion of the General Meeting at which elections are held. 9.3 The President, the Secretary General (subject to Rule 13.4) and the Treasurer being elected by the General Meeting, Council shall confer the following responsibilities to its remaining members, subject to Rule 11.4: 9.3.1 One Deputy President. 9.3.2 One Vice President for each of the Regions, the number of which shall be as decided in General Meeting as per Rule 6. 9.3.3 The remaining members, if not elected as Chair of main committees shall act as simple members of Council. 9.4 Council members upon election are not the representative of any Member Association on Council; they cannot be suspended, dismissed or expelled from their function in BCA by any Member Association directly. 9.5 Council or a Member Association seconded by another one may propose to the General Meeting to terminate the office of any elected official. Council proposal do not need to be seconded but explained. 9.6 Council may co-opt not more than five other members without voting rights, including BWF Council members from African countries, who are not elected members of BCA Council. 9.7 The quorum for Council meeting shall be five, of which two must be among, the President, the Secretary General (subject to Rule 13.4), the Treasurer, the Deputy President, one among the Vice Presidents or the Continental BWF Vice President. 9.8 Council shall appoint a panel of twelve persons among whom the President shall appoint a disciplinary committee composed of three to seven members whenever needed. 9.9 The Secretary General shall convene the Council with at least four weeks’ notice. 9.10 Between two meetings Council may make decisions by mail agenda. 10. ELECTIONS: 10.1 Nomination for election as President, Secretary General (subject to Rule 13.4), Treasurer, as other members of Council and as Continental BWF Vice President shall be made by a Member Association or by Council. A different Member Association from the proposer shall second any nomination not made by Council. Such nomination and seconding shall be sent to the Secretary General so as to reach him at latest two months before the date fixed for the meeting where election will be held. Nominations made by Council do not need to be seconded. 10.1.1 The person standing as candidate for election as Continental BWF Vice President must be an elected member of Council at the time of the election and should be an elected Council member as long as he occupies the position of Continental BWF Vice President. 10.2 Whenever an election is held the notice calling for candidates shall be sent out at latest three months before the date fix for the General Meeting where election will take place and the closing date shall be at least two months before the date of the meeting. 10.3 For a nomination to be valid, it’s the responsibility of the Member Associations nominating and seconding a candidate to make sure their annual subscriptions have been paid as at the closing date for nominations. 10.4 Council shall put in place guidelines to be followed by all the stakeholders concerned with elections. 10.5 Whenever a vacancy occurs on Council or the position of the continental BWF Vice President become vacant, it shall be fill through election as stipulated in Rule 10.1. If the position requires an interim, Council or the General Meeting shall appoint someone to the interim position. 10.6 Whenever a replacement election is held, the term of office of the elected candidate(s) will be to only complete the remaining term of office of the vacant position(s). 10.7 In spite candidates have been called for a replacement election, Council may recommend to the AGM to not fill the vacant seat if the term of office of the position will end in slightly less or slightly more than one year. The final decision is made by the AGM. 10.8 At election, in case of parity of votes between two or more candidates, a second round of voting shall be held for them. 10.9 Only a maximum of three candidates from the same Member Association may be elected on Council, if there are more than three, only the three with more votes cast for them will be considered as elected. 11. EXECUTIVE BOARD (EB) 11.1 The EB shall comprise the following five members: 11.1.1 The President. 11.1.2 The Secretary General (subject to Rule 13.4). 11.1.3 The Treasurer. 11.1.4 The Deputy President. 11.1.5 One or two (subject to Rule 13.4) person(s) from the remaining members of the Council. 11.2 The EB is authorised: 11.2.1 To take any urgent decision on the interpretation of the Confederation's rules. 11.2.2 To act on behalf of the Council between its meetings. 11.2.3 To nominate representative(s) to BWF sub-committees or to any other continental, regional or international body as and when needed. 11.3 The EB shall be responsible for matters in Rule 4.12. 11.4 The EB shall not have more than three members from the same Region. 11.5 The EB shall be responsible and deal with all staff/human resources matters. 12. THE PRESIDENT: 12.1 He shall preside over all the meetings (except committees where another person is appointed as Chair) and has a casting-vote in case of parity, except on voting at elections. 12.2 In his absence or incapacity or has resigned, the Deputy President shall act as President. In case both are absent or incapacitated or have resigned, Council shall appoint someone as acting President. 12.3 If both the President and the Deputy President are absent in the General Meeting, the meeting shall appoint a Chair of the day or an acting President. 12.4 He shall be responsible for all matters relating to membership. 12.5 He shall appoint the disciplinary committee. 12.6 He shall coordinate the work of all the committees. 12.7 He shall make an annual report to the AGM as part of the Council report. 13. THE SECRETARY GENERAL: 13.1 He shall be responsible for the day-to-day management. 13.2 He shall send notice for all meetings, where notice is required. 13.3 He shall send invitation for all events and other activities held under the aegis of BCA. 13.4 The position of the Secretary General can be converted into a fulltime non-elected one upon decision of the General Meeting. 13.5 If he is full time non-elected, he shall attend the General Meeting, Council and Executive Board with-out voting right. 14. THE TREASURER: 14.1 He shall be responsible for all financial matters. 14.2 He shall prepare an annual financial statement. 14.3 He shall prepare a budget for the next year. 15. FINANCE: 15.1 The financial year shall close on 31st December each year or at any other date as may be decided by the General Meeting. 15.2 A qualified auditor shall be nominated by the General Meeting or the Council to audit the accounts. 15.3 All the financial documents shall be signed by any two of the President, the Secretary General (subject to Rule 13.4) and the Treasurer. 15.4 In case the position of Secretary General is a full time non-elected one (Rule 13.4), Council shall appoint someone else to be the third signatory. 15.5 Each Member Association shall pay an annual subscription, as may be decided by the General Meeting. 15.6 Beside the BWF subscriptions, each Member Association shall pay annual BCA subscriptions, as may be proposed by Council and decided by the General Meeting. 15.7 In case the General Meeting decides that Member Associations shall pay a BCA annual subscriptions (Rules 8.17, 15.5 and 15.6), Council shall decide which Member Associations shall pay it and the amount to be paid. 15.8 Member Associations must have paid their annual subscriptions for the current year to be able to exercise any membership right. 15.9 The General Meeting shall approve the budget for the next financial year. 15.10 BCA shall have one or several bank accounts in any country and in any currency as may be decided by the General Meeting. 16. COMMITTEES: 16.1 Council shall appoint such committees or sub-committees with such terms of reference as may be deemed necessary. 16.2 The main committees as may be appointed by Council shall be chaired by Councillors. 16.3 The Chair of each committee shall be responsible for all the activities related to the committee. 16.4 The Chair of committees shall report to Council all decisions reached. 16.5 The Chair of the main committees shall submit an annual report, which will be tabled in the AGM as part of the Council report. 17. REPRESENTATION AND VOTING STRENGTH AT GENERAL MEETINGS: 17.1 Each Member Association has the right to appoint not more than two delegates to represent it at the General Meeting. Both delegates shall have the right to speak, but neither shall be permitted to second a proposal or motion made by the other. 17.2 Whenever a Member Association is represented by two delegates in the General Meeting, only one delegate shall cast all the votes to which the said Member Association is entitled. 17.3 It is the responsibility of Member Associations to make sure their delegate nomination form is correctly filled and is received by the Secretary General at latest 24 hours before the starting time of the General Meeting. 17.4 Member Associations are entitled to one vote per unit of subscriptions paid for the current year (known as vote A), in any case not more than three votes are allowed per Member Association based on subscriptions. Then Member Associations will have one additional vote (B to E) for each of the following based on precedent year data: Organise International. One team in Africa championship. One team in Africa U15/U19 championship. One team in BCA schools championships. 17.4.1 At the beginning of the year, the Secretary General shall publish the number of votes each Member Association will have in the year. 17.5 Delegates of Member Associations whose annual subscriptions for the current year have not been paid at latest 24 hours before the starting time of the General Meeting shall not be allowed to vote at the meeting. 17.6 Council members are allowed one vote in General Meetings. 17.7 No one may act as the delegate of more than one Member Association. No delegate shall cast the votes of more than one Member Association unless he is an elected member of Council where he may vote a second time in the capacity of Councillor, thus having a dual role. 17.8 Delegates from Associate Members and co-opted members have the right to attend and speak at General Meetings, but have no voting rights. 18. PROPOSALS OR MOTIONS: 18.1 Notice in writing of any proposals or motions to be considered by the General Meeting may be given by any Member Association. It must be seconded by another Member Association to be valid. 18.2 The proposals or motions and its seconding shall be sent to the Secretary General so as to reach him at least two months before the date fixed for that meeting. 18.3 Any valid proposal or motion received by the appropriate date must appear on the agenda of the meeting. 18.4 Council is allowed to make proposals or motions in the General meeting with due notice. Proposals or Motions made by Council do not need to be seconded, but explained. 18.5 Before a valid proposal or motion, may be discussed and voted upon, the chair will invite the delegate of the concerned Member Association to explain its purpose. Thereafter the chair will ask whether a delegate of another Member Association is prepared to second the proposal or motion. If no delegate is prepared to second it, it will not be discussed or voted upon. Seconding by a delegate does not mean that the delegate must vote in favour of the proposal or motion once the discussion has taken place. A proposal or motion made by Council must be explained but does not require to be seconded before being discussed and voted upon. 18.6 If the delegate of the proposing Member Association is not present, the proposal or motion shall not be considered. 18.7 The Chair of the meeting shall not accept any amendment, other than one of wording, which does not alter the meaning or intent of the original proposal or motion, unless it has been sent to the Secretary General at latest four weeks in advance of the meeting. The Secretary General shall circulate the amendments received to Member Associations before the meeting. 18.8 For a proposal or motion to be valid, it’s the responsibility of the Member Associations proposing or seconding it to make sure that both are received by the Secretary General by the stipulated closing date and the annual subscriptions of both Member Associations have been paid as at the closing date. 19. OTHERS: 19.1 BWF rules and regulations shall apply to all matters not stated in this constitution. 19.2 In case of dispute on any matter, any stakeholder can make an appeal to the Council. If the concerned stakeholder is still unsatisfied an appeal shall be made to the General Meeting. 19.3 Parties unsatisfied with decision reached under Rule 19.2 may appeal only to BWF for arbitration and no party has the right to bring the said matter elsewhere or to a court of justice. 19.4 If any stakeholder takes BCA disputes and other matters elsewhere than within BCA or to BWF for arbitration, then that stakeholder is automatically no longer authorised to participate in any meeting of BCA, until the case is discussed and decided in the General Meeting. 19.5 Disputes that have not followed Rule 19.2 and 19.3 shall be considered null and void. 19.6 Council shall put in place guidelines to be followed by all the stakeholders concerned with appeals. 19.7 Proposal or motion to alter or change the Constitution can only become effective with a two-thirds majority of votes cast. 19.8 All matters which need voting (except first part of Rule 8.4; Rule 19.7 and Rule 20.1), shall be decided by simple majority of votes cast. 19.9 Words signifying the masculine gender in this Constitution include the feminine and neuter genders and vice versa. 20. DISSOLUTION: 20.1 BCA shall not be dissolved except at an EGM specially convened for that purpose and the proposal or motion shall be carried by a majority of four-fifths of the votes cast in that respect. 20.2 All the assets and the balance of funds in hand or in bank, if any, shall be transferred to BWF.